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Water & Drainage > Drainage - Procedure and Process

I) POWERS AND DUTIES OF OFFICERS AND EMPLOYEES

1. Superintending Engineer: Supervising of all activities of Engineering Section.
According Technical Sanction for all the estimates after obtaining Administrative sanctions from Commissioner, Standing Committee and Council. Supervising all Civil, Water Supply Test check of M.Books, receipt and opening, preparation of comparative statement and recommendation of tenders, Supervising distribution of water to the unserved areas through tankers, Maintenance of log books, maintenance and repairs of vehicles relating to Engineering Section. Sanction of Medical leaves, Earned Leaves, Casual Leaves and periodical increments of Engineering Section subordinate staff. Attestation of entries in Service Registers. Issue of Memos to the staff under his control and proposing disciplinary action. Maintenance and development of Parks. Submission of proposals for encashment of Earned Leave and Surrender Leave. Issue of Retirement notices of Engineering Staff with the approval of Executive Authority. Submission of proposals and proceedings of Contractor Registrations. Submission of Proposals for promotion of Engineering Staff and proposals of fixation of pay to the Executive Authority. Implementation of all Schemes sanctioned the Government as directed by the Executive Authority.
 
2. Executive Engineer: Sub-Supervising of all activities of Engineering Section.
Submission of proposals for provision of Roads, Drains, Culverts, Buildings, Shopping Complexes, Toilets and all Civil works, usage Water Supply and Electrical. Maintenance of all properties relating to Municipal Corporation. Maintenance of usage Water Works, maintenance of all Service Reservoir and Booster pumping stations, Maintenance of Drainage Pumping Stations, Maintenance of Water supply pipe lines. According Technical Sanction for all the estimates after obtaining Administrative sanctions from Commissioner, Standing Committee and Council. Supervising all Civil, usage Water Supply and Test check of M.Books, receipt and opening, preparation of comparative statement and recommendation of tenders, issue of work orders for new tap connections with the approval of Commissioner. Supervising distribution of water to the unserved areas through tankers, Maintenance of log books, maintenance and repairs of vehicles relating to Engineering Section. Submission of proposals and proceedings of Contractor Registrations. Submission of Proposals for promotion of Engineering Staff to the Executive Authority. Implementation of all Schemes sanctioned the Government as directed by the Executive Authority.
 
3. Deputy Executive Engineer
Public Works, Maintenance of drainage pumping stations, Quality Control Lab maintenance.
 
4. Senior Assistant (E1)
E1: All Establishment matters of Engineering staff except Ministerial. Submission of Earned Leave, Medical Leave to the Superintending Engineer for Sanction. Preparation of pay bills and Supplementary Bills of staff in Engineering Section. Maintenance of Pay Bill Registers, Establishment Audit Registers, Casual Leave Register, Increament Register, Attendence Register, making entries in Service Registers, Personnel Register and Distribution Register. Submission of proposals and preparation of proceedings for Registration of Contractors to the Superintending Engineer. Submission of Proposals for promotion of Engineering Staff and proposals for fixation of Pay to the Superintending Engineer. IDSMT, progress reports for I.D.S.M.T, NSDP, APURMSP schemes.
 
5. Junior Assistant (E3)
Maintenance of files relating to all General Civil Works, MPLADS, ACDP, SSA.,Prajapadham, Rajeev Nagarabata.
Preparation of progress reports for M.P.L.A.D.S., A.C.D.P., Sarva Siksha Abhiyan, and General works. Registering complaints received from call centre and General and forwarding to Assistant Engineer concerned to the approval of Superintending Engineer. Maintenance of files relating to permission for laying cables by B.S.N.L., Reliance, Tata, Hutch.
 
7. Technical Officer
Checking of Estimates and submission of proposals for according Technical Sanction, Checking of Bills and calling of Tenders, Preparation of Agreements for Civil Works as directed by the Executive Engineer
 
8. Assistant Engineers (Civil)
Preparation of Estimates for maintenance and construction of Roads, Drains, Culverts, Buildings, Shopping Complexes, Toilets and all Civil works etc. Recording of M.Books for the works executed under his control and preparation and submission bills to the Executive Engineer. Maintenance of Parks under the control of Deputy Executive Engineer as per the directions of the Executive Engineer.
 
9. Public Work Inspectors (Technical)
Assist to Assistant Engineer preparation of estimates, execution of works (3 Technical Work Inspectors working on Deputation)
 
10. Gardeners
Maintenance of plants in parks and dividers, lawn cutting, watering, weed picking, replacement of dead plants and jungle clearance under the control of concerned Assistant Engineer.
 

II) PROCEDURES FOLLOWED IN THE DECISION MAKING PROCESS

The Department has to take decisions over the following Categories of Files.
  • Preparation of Estimates for maintenance of Infrastructure such as Roads, drains, Street Lighting, Water supply, Parks, Community Toilets, Hospitals, Schools, Play grounds, Shopping Complexes, Stadiums.
  • Execution of works
  • Maintenance of usage Water Supply.
  • Provision of usageWater Supply
  • Provision of Infrastructure such as Roads, drains, usage Water supply, Parks, Community Toilets, Hospitals, Schools, Play grounds, Shopping Complexes, Stadiums.
 

III) PREPARTAION OF ESTIMATES FOR PROVISION AND MAINTENANCE OF INFRASTRUCTURE AND EXECUTION

  • Receipt of complaint / Requisition for provision / Maintenance of basic amenities from the Public or Corporator in the office
  • Endorsement of the Executive Authority.
  • Forwarding the representation to the concerned Assistant Engineer through concerned Junior / Senior Assistant.
  • Assistant Engineer prepare the Estimate and submit to the Executive Engineer through Deputy Executive Engineer and pass on to Executive Authority for according Administrative Sanction.
  • After obtaining the Administrative Sanction the estimate forwarded to Technical Officer and Asst. Tech. Officer for scrutiny and for recording in Technical Sanction Register for according Technical Sanction by the Executive Engineer.
  • After obtaining Technical Sanction, tenders were called for.
  • On receipt of the tenders, evaluations statement prepared and submitted to the Executive Authority for approval of the tenders.
  • Then Work Order issued to Contractor for concluding the Agreement and start the work.
  • After completion of the work recording of M.Book and preparation of bill for payment.
 

IV) Statement of the Categories of Documents under control

1. Hyderabad Municipal Corporation, Act 1955.
2. Andhra Pradesh Detailed Standard Specifications.
3. Suits Register
4. Service Registers of Employees working in Engineering Wing.
5. Technical Sanction Registers
6. Agreement Registers
7. Tender Registers
8. Expenditure Registers
9. Establishment Audit Registers
10. Pay Bill Registers
11. Contractor Registration Registers
12. Telephone Bill Registers
13. Power Charges Registers for Head Water Works.
14. Power Charges Register for LT charges.
15. Cell Phone Bill Registers
16. M. Book Register
17. Estimate Files.
18. Town Maps containing Roads, Drains and Water Supply etc.
 

VI) There is a Engineering Committee constituted for implementation of recommendations and formulation of policies to the Municipal Council.

 

VII) The decision of any committee and its minutes are accessible to public.

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